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Recently Kevin Price, Host of the nationally syndicated Price of Business Show, welcomed Benjamin “BENCASSO” Barnes to provide another commentary in a series.
The Benjamin “BENCASSO” Barnes Commentaries
Producing a concert involves securing funding, planning logistics, and executing the event. This script outlines the essential steps, including costs for a five-musician ensemble, to help artistpreneurs organize successful live performances within budget.
Producing a concert requires thoughtful planning, financial management, and creative vision. Here’s a step-by-step guide to bring your event to life, including costs for a five-musician ensemble.
1. Securing Funding
Start by applying for grants or finding sponsors. A typical budget for a concert featuring five musicians might include:
- Venue rental: $2,000
- Talent fees: $5,000 (five musicians at $1,000 each)
- Audio/video technicians: $1,500
- Graphic design and printing: $500
- Advertising: $1,000
- Miscellaneous expenses: $2,500
2. Learning and Rehearsing the Music
Choose a repertoire and coordinate practice schedules. Musicians should dedicate 20 to 40 hours to rehearsals. For ensemble practices, allocate $500 to cover rehearsal space rentals or additional costs.
3. Booking the Venue
Secure a hall early. Costs can range from $500 to $5,000 depending on the location, amenities, and seating capacity. Ensure the venue accommodates your technical and audience needs.
4. Booking Talent
Hire musicians and, if needed, a conductor or special guest. For a five-musician ensemble, budget $5,000 to ensure fair compensation.
5. Hiring Audio and Video Technicians
High-quality sound and video are critical for audience satisfaction. Hire professionals for recording and streaming, budgeting $1,500 for their services.
6. Creating Promotional Materials
Design and print posters, programs, and tickets. Use affordable tools like Canva or hire a graphic designer. Printing 200 posters and programs typically costs $300 to $500.
7. Marketing and Advertising
Promote the event through social media, email campaigns, and local ads. Set aside $1,000 for advertising on platforms like Facebook or local radio.
8. Scheduling Rehearsals and Dress Rehearsal
Coordinate rehearsals for all musicians. Plan a dress rehearsal at the venue, budgeting $500 for any additional hall rental.
9. Day of the Concert
Organize tasks such as setup, ticket sales, and performer coordination. Hire a door person or security for $150 to $300 to ensure smooth operations.
10. Cleanup and Post-Event Wrap-Up
After the event, clean the venue, return rented equipment, and send thank-you notes to your team. Allocate $200 for cleanup staff, if necessary.
Sample Budget Summary
- Venue: $2,000
- Talent: $5,000
- Technicians: $1,500
- Design and printing: $500
- Advertising: $1,000
- Rehearsal costs: $500
- Security: $200
- Miscellaneous: $1,300 Total: $12,000
Producing a concert featuring a five-musician ensemble is achievable with careful planning and a well-allocated budget.
About The Coaches Corner
The Coaches Corner is a platform that offers practical advice to artistpreneurs. Hosted by Benjamin Barnes, an accomplished musician, artist, and educator, the segment empowers creators to transform their artistic ambitions into successful ventures through insights on event production, marketing, and more.
Image available at Bencasso Art Gallery https://www.bencasso.org
Benjamin Barnes, also known as Bencasso, is a violinist, painter, and entrepreneur who blends art, music, and education. A former rock star with Deadweight, he’s recorded over 1,290 songs and worked with legends like Isaac Stern. As CEO of Culture Scholar Corporation, he uses music and art to uplift underserved communities, including seniors and those recovering from addiction. His LLC, Bencasso, empowers artists through innovative programs. Despite overcoming catastrophic injuries and mental health struggles, Benjamin has earned prestigious grants, written a Pulitzer Prize-winning autobiography, and continues to inspire others through his creative journey.
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